Thank you for presenting at the International Nitrogen Initiative Conference 2016.
Impact presentations will be given a 3-minute presentation during a conference session. Presenters can show a maximum of 3 PowerPoint slides (one of which will be a title slide)
Impact Presentations will be complemented by a A0 portrait size poster that will be displayed for the duration of the conference.
The abstract and a PDF of each poster will be included in the conference app for delegates to view on their smart devices.
Presenters will also be asked to attend their poster during a poster viewing session to discuss the poster with other delegates.
Please check the online conference program to re-confirm the day, time and room of your session. Whilst we don’t anticipate any changes please check the program again prior to your session.
Below are some tips to assist you, most importantly please ensure your start and finish your presentation on time.
Oral Presentation – 3 Minutes
Before the Session
- To facilitate the delivery of presentations during the conference we recommend that all Feature Oral and Impact Presentations (Maximum 3 PowerPoint Slides – one of which will be a title slide) are submitted online to the Audio Visual Technicians prior to the arrival at the MCG by COB Sunday 4 December 2016. The cloud will remain open for late submission / changes during the conference.
Please ensure your files are named with the conference name and the last and first name of the presenting author. INI2016_Lastname_Firstname. Embed any content such as audio or video – do not link to external files.
You should also bring a copy of your presentation to the conference on a USB as a back up. If you need to update your files in the online folder please do so clearly showing they are an update in the file name.
- The presentation computers use PowerPoint with Windows operating system. As a back up, we suggest you bring your laptop if you use a Mac or require a specific or uncommon program. This should be coordinated in advance and any approved laptop/device must be presented to the in-room technician on your arrival at the conference.
- Note: Please ensure your PowerPoint presentations are in 16:9 aspect as 4:3 aspect (square) presentations will not fill the venues screens.
- Abstracts will be available on the conference website and also on the conference app. We will be emailing app download instructions to all delegates prior to the conference.
At the Conference
- Please visit the speakers preparation room (Olympic Lounge) prior to your presentation to ensure the AV technicians have received your presentation and it has been loaded successfully. The staff at the registration desk will direct you to the speakers preparation area.
- Please go to your session room 10 minutes prior to the start time to meet the session chair and familiarise yourself with the room.
- An AV technician in your room will assist you and troubleshoot any technical issues in the unlikely event these arise.
- Please sit in the front row so you can move to the lectern quickly when introduced by the Session Chair.
- The length of your presentation is noted in the online program and on the conference app. Please keep a strict eye on the time. Your allocated session length includes time for questions. We do not want to embarrass you, however the session chairs have been instructed to end all presentations after the allocated time, even if you are not finished, in order to keep the program on time.
- The session chair will flash time card 1 minute prior to the end of your presentation.
- At the end of your presentation the chair will ring a bell for you to conclude immediately.
- The chair will only be able to ask questions if you have finished on time.
- At the conclusion of the session any remaining time will be used for questions and discussion.
- If you have any queries, please direct these to the registration desk during the conference, or via email firstname.lastname@example.org
Guidelines for Poster Presentation
The poster should be a visual presentation of your submitted abstract and should meet the following criteria:
The title should be the same as in the submitted abstract.
The poster must A0 size (A0 size is 841mm x 1189mm) in portrait orientation.
The poster should be easily readable at a distance of two metres. Use UPPER and lower case for general content as the use of all-capital text is difficult to read. Avoid using a mixture of type/font styles.
Include the title of your presentation at the top of the poster. Characters should be a minimum of 48 point font size. Your name, School or Centre should also be displayed on the poster. HEADINGS 48 to 60 point font size is recommended for headings.
24 to 32 font size single spaced is recommended. The text should be concise and easy to read.
The message that your poster contains should be clear and understandable without the requirement of oral explanation. If relevant, methods should be presented simply and concisely.
After the title, the two most important panels are the Introduction and the Conclusion. On the basis of these two panels, a reader will decide whether to consider the poster details and perhaps talk to the presenter. These panels need to be very simple, concise and visually attractive. Results should be presented graphically if possible. Avoid large tables of data.
Results should be in line with those originally submitted in your abstract.
Use pictures, symbols and colour. Figure legends are essential and should be short but informative. If using graphs, they should have a short heading.
For visual effect, we recommend that graphs be no smaller than 12cm x 18cm. Photographs should be no smaller than 12cm x 18cm. Use the space to attract your audience for discussion, not to present complex details of methods and results.
The following websites provide some useful information on preparing effective posters for conference presentation.